Features
ItemaAI is a vision-enhanced inventory system that scales from personal use to serious operational workflows. Capture items fast, keep records structured, and enrich them with real documentation.
Looking for the plain data policy? How We Use Your Data.
AI Intake + Deep Analyze
Turn photos into structured item proposals, then optionally enrich them with deeper research.
Photo → Item Proposal
AI suggests item name/details, category, tags, and key attributes from one or multiple images.
Serial / Label Capture
OCR can extract visible text like model numbers, labels, and serials when present.
Web Enrichment
Deep Analyze can search for manuals, specs, parts, and sources you can attach to the item.
Places + Retail Lookup
Optional store-locator + product-source lookups (Amazon/Walmart and others as configured).
Core Inventory Management
Everything you need to run an inventory without turning it into manual data entry.
Item CRUD
Create, edit, duplicate, and delete items with fast workflows.
Categories + Tags
Hierarchical categories (parent/child) plus unlimited keyword tags.
Locations that match reality
Addresses, rooms, containers, shelves/bins/bags/boxes — and location-based search.
Assets + Serials
Track serial/asset numbers, barcode/QR workflows, and identifier fields.
Bulk Operations
Update/delete multiple items at once, including bulk edits and bulk deletes.
Custom Fields
User-defined fields (text, number, date, checkbox, select), including category-specific assignment.
History + Audit Trail
Track item changes and activity over time for accountability.
Durable vs Consumable
Classify items by lifecycle to support supplies and long-lived assets.
Search that actually works
Find items by what they are, where they are, and what you called them last year.
Full-text Search
Search across item records, notes, tags, and fields.
Fuzzy Search
Typo tolerance and approximate matching for real-life input.
Filtering
Category + tag filtering and relevance scoring to surface the right match.
Location Queries
Search by address/room/container and “nearby” discovery support.
Media + Documentation
Records aren’t just text — they’re photos, manuals, receipts, and references you can retrieve later.
Multiple Photos
Store multiple images per item, including the original recognition photo.
File Attachments
Attach manuals, receipts, PDFs, and other files to the item record.
QR Codes
Generate QR codes for items to speed up field lookup.
Barcode Scan
Scan barcodes (UI workflow) to quickly identify items and assets.
Sharing + Collaboration
Share items with other users with controlled permissions.
Share Items
Share specific items with other accounts.
Permission Controls
Manage share permissions, update access, and revoke when needed.
Shared-with-me View
See everything shared to you in one place.
Share Audit Trail
Track what was shared, with whom, and when.
Import / Export + Backup
Move data in and out cleanly, and recover when needed.
CSV Import
Bulk import items and update existing records.
Exports
Export to JSON or CSV (with customizable columns). PDF framework supported.
Backups
Manual backup creation + scheduled backup framework with status tracking.
Point-in-time Restore
Restore inventory from snapshots when available.
Enterprise-grade security foundation
Built like a serious system: authentication, rate limiting, headers, and secure tokens.
MFA + Backup Codes
TOTP authenticator support plus backup codes for recovery.
JWT + Refresh Tokens
Token-based sessions with expiration and refresh handling.
Rate Limits + Lockout
API rate limiting and account lockout protection after failed attempts.
Security Headers
CSP, X-Frame-Options, HSTS and other headers to reduce attack surface.
Want enterprise features?
Multi-tenant orgs, role-based access, departments/divisions, and advanced admin controls are planned next. If you need them now, tell us what your org structure looks like.